• Governor Livingston High School Alumni Association

    Constitution

    Mission and Goals:

    The mission of the Governor Livingston High School Alumni Association is to preserve and promote fellowship amongst present and future alumni as well as support and strengthen the school’s mission for the benefit of its current students. The goals of the GLHS Alumni Association are:

    • To develop a comprehensive database of all alumni.
    • To develop a website with an online newsletter regarding significant events in the lives of alumni and the present GLHS community.
    • To assist with the planning and organization of reunions.
    • To develop, coordinate, and maintain the Governor Livingston High School Hall of Fame.
    • To provide undergraduate scholarships.
    • To provide an online network for career job placement and internships for GLHS alumni.

    Name:

    The name of the association shall be the Governor Livingston High School Alumni Association, Inc. (hereinafter referred to as “The Association”)

    Membership:

    Any graduate of Governor Livingston High School (or former student whose class has graduated) is eligible for membership in The Association.

    Governance:

    Board of Directors:

    A Board of Directors will be created for the purpose of providing guidance, counsel and vision to the GLHS Alumni Association. The Board of Directors will be selected by the membership but shall reserve a place for the sitting Governor Livingston principal or designee.

    Executive Committee: 

    There shall be an Executive Committee responsible for establishing policies, plans, and procedures for The Association and elected by the membership according to the By-Laws.

    Officers:

    There shall be the following elected officers:

                President

                Vice-President

                Secretary

                Treasurer

    Committees:

    There shall be the following standing committees:

    Executive Committee

    Scholarship

    Membership

    Communication

    Hall of Fame

    Finance Committee

    By-Laws:

    The Association shall establish By-Laws detailing governance that cannot be changed without previous notice.

    Rules of Order:

    The rules contained in Robert’s Rules of Order Revised shall govern The Association in all cases to which they are applicable, and in which they are not inconsistent with the By-Laws and the Constitution.

    Annual Meeting:

     

    The Association shall have an Annual Meeting at the time and place established by the Executive Committee.

     

    Amendments to Constitution:

     

    This Constitution can be amended at any Annual Meeting by a majority vote of the members present provided that there was previously communicated, to each Association active member, a written statement of the proposed amendment 30 days to prior to the Annual Meeting

     

     

     

     


     

    Governor Livingston High School Alumni Association

    By-Laws

    By-Law One

     

    Executive Committee

     

    SECTION 1.

     

    There shall be an Executive Committee created from The Association Membership.  The Executive Committee shall consist of 4 Governor Livingston High School Alumni.  There shall be an additional honorary position reserved for the standing high school principal or his/her designee.

     

    SECTION 2.

     

    The Executive Committee shall hold at least three (3) meeting per year at such time and place as determined by the committee.

     

    SECTION 3.

     

    Special meetings of the Executive Committee may be called by the President on ten (10) days notice to each director either personally, by mail or by method of telecommunications.

     

    SECTION 4.

     

    In the intervals between meetings of the President of The Association may refer and submit by mail or by method of telecommunications to the members of the Executive Committee, definite questions relating to the affairs of the Association, which, in the opinion of the President require immediate action on the part of the Executive Committee. The result of such a referendum, which requires a majority vote of the personnel of the Executive Committee, shall control the action of The Association.

     

     

    By-Law Two

     

    Officers

     

    SECTION 1.

     

    The officers of the Association shall be as follows:

    President

    Vice-President

    Secretary

    Treasurer

     

     

    By-Law Three

     

    Powers and Duties of Executive Committee

     

    SECTION 1.

     

    The Executive Committee shall:

     

    (a)    Transact the general business of The Association.

     

    (b)   Establish major administrative policies governing the affairs of The Association’s growth and development including setting and collecting dues for the organization.

     

    (c)    Provide for the payment of legitimate expenses and for the annual auditing of all books of account. The audit shall be conducted every year by a certified public accountant.

     

    (d)   Ensure that The Association remains focused on the mission and goals established by the Constitution

     

    SECTION 2.

     

    The Executive Committee shall be composed of the elected officers for President, Vice-President, Treasurer, and Secretary.  This committee shall have all the power to transact business of an emergency nature between Committee meetings.  All transactions of this body shall be reported in full at the next regularly scheduled meeting of the Executive Committee.

     

    By-Law Four

     

    Powers and Duties of Officers

     

    The powers and duties of the officers shall be such as the Executive Committee prescribes, in addition to the following specified powers and duties:

     

    SECTION 1.

     

    President

     

    (a)    The President shall preside at all the meetings of The Association and designate the Vice President to preside in the chair’s absence, and may call and preside over special meetings whenever he/she deems it necessary.

    (b)   He/She serves as the official liaison of the Association to the high school principal for alumni matters.

    (c)    He/She shall have overall responsibility for the financial and program management of the Association.

    (d)   He/She shall present to the Association the budget for the year, after consultation with the Treasurer.

     

    SECTION 2.

     

    Vice President

     

    (a)    The Vice President shall serve in the absence of the President.

    (b)   He/She shall serve as Chair of Committees as designated by the President.

    (c)    He/She shall perform other duties as designated by the President of The Association.

     

    SECTION 3.

     

    Secretary

     

    (a)    He/She shall be responsible for the recording of the meeting minutes, maintenance of same in the official records of the Corporation, and dissemination of the same to the officers and membership of the Corporation.

    (b)   He/She shall serve as liaison to the Association to ensure that minutes of all meetings and records of all transactions of The Association are properly and duly recorded, disseminated, and maintained in the official records of the Corporation.

    (c)    He/She shall perform other duties as designated by the President of The Association.

    (d)   He/She shall maintain a current and accurate membership list.

     

    SECTION 4.

     

    Treasurer

     

    (a)    He/She shall be responsible for maintenance of the official records of all financial transactions, fundraising activities, and such other related financial or fiscal activities of The Association.

    (b)   He/She shall make available to an independent auditor or auditing firm all available records and information on the fiscal status of the Corporation to facilitate the annual auditing of the Corporation in accordance with usual and accepted accounting and auditing practices.

    (c)    He/She shall serve perform other fiscally-related duties and responsibilities as designated by the President of the Association.

     

    By-Law Five

     

    Election and Tenure

     

     

     

    SECTION 5.

     

    The Officers of the Association shall be elected for a term of two (2) years, all of whom shall be elected in the following manner:

    (a)    The Association shall make nominations of officers from the active membership of The Association.  The nominations shall be communicated to The Association membership no later than ten (10) days prior to the Annual meeting.

    (b)   The Executive Committee shall conduct an election by secret ballot at the Annual Meeting.

    (c)    The officers shall be elected for two-year terms.

    (d)   The following criteria shall be met to determine qualified member nominees:

    (1)   Current in all Association and local dues; and

    (2)   Graduated from Governor Livingston High School five years prior to the election

     

    By-Law Six

     

    Resignation and Replacement

     

    SECTION 1.

     

    In the event of death, resignation, or when for any reason, there occurs a vacancy of any office, including membership of the Executive Committee, such vacancy shall be filled by the Executive Committee of The Association.  These appointments stand for the unexpired term of the predecessor to that office.  In the case of the resignation or replacement of the President of the Executive Committee, the Vice-President will become President and the Executive Committee will proceed with the appointment of the Vice-President.

     

    By-Law Seven

     

    Quorums

     

    SECTION 1.

     

    Three (3) members of the Executive Committee, one of which must be the President or Vice-President, must be present for the transaction of any business at a meeting.

     

    SECTION 2.

     

    Five (5) members of the Association must be present to conduct a general Association meeting.

     

    SECTION 3.

     

    Three (3) members of any standing or special committee shall constitute a quorum for the transaction of business.

     

     

    By-Law Eight

     

    Alumni Membership and Dues

     

    SECTION 1.

     

    Persons eligible for membership in The Association shall be all graduates of Governor Livingston High School (so long as the former student’s class shall have graduated.)

     

    SECTION 2.

     

    Upon graduation from Governor Livingston High School, alumni membership will be granted at no cost for four years pending their completion of the necessary registration.  Maintenance of membership after this time period will require full payment of dues.

     

    SECTION 3.

     

    As deemed necessary, other categories of membership may be established by the Executive Committee of the Association including but not limited to honorary and/or lifetime membership.

     

    SECTION 4.

     

    The Annual dues received from all categories of membership of The Association shall be determined by the Executive Committee. Annual dues for membership are due by February 1.

     

     

    SECTION 5.

     

    All dues paid to this Corporation by the Constituent Association or chapter shall be accompanied by a classified list of the members for whom dues are paid and certified by the President and Treasurer of the local constituent association.

     

    SECTION 6.

     

    Voting members of the GLHS Alumni Association shall be limited to those members in attendance and in good standing with the Association.

     

    By-Law Nine

     

    Fiscal Year

     

    The fiscal year of the Corporation shall be January 1 through December 31.

     

    By-Law Ten

     

    Standing Committees

     

    SECTION 1.

     

    Standing committees shall be composed of active members of The Association and shall assume duties as are specified in these By-Laws and such other duties as may be designed by the Executive Committee.

     

    SECTION 2.

     

    Members of the following standing committees shall be appointed and shall serve for two years, or until their respective successors are elected.

     

    Executive Committee

    Scholarship

    Membership

    Communication

    Hall of Fame

    Finance

    SECTION 3.

     

    Executive Committee

     

    The composition of the Executive Committee shall limited to the President, Vice President, Secretary, and Treasurer. This committee shall have all the powers of the Executive Committee to transact business of an emergency nature between meetings.  It shall develop the strategic plans for the Association and ensure policies and procedures are in place for the transaction of The Associations business. As officers, they will work as a team to further the mission and goals of The Association and the students of Governor Livingston High School. All transactions of this body shall be reported at the next regularly scheduled meeting of the Executive Committee.

     

    SECTION 4.

     

    Membership Committee

     

    The Membership Committee shall be composed of a minimum of three (3) members of The

    Association.  One of the members shall be elected as committee chair by the Executive Committee.  This Committee shall devise ways to encourage membership and maintain accurate records of membership that can be shared for the benefit of all members.

     

     

     

    SECTION 5.

     

    Communication Committee

     

    The Fundraising Committee shall be composed of a minimum of three (3) members of The Association.  One of the members shall be elected as committee chair by the Executive Committee.   This Committee shall establish a regular means of communicating with membership and sharing the goals and accomplishments of The Association.

     

    SECTION 6.

     

    Scholarship

     

    The Scholarship Committee shall consist of a minimum of three (3) members of The Association.  One of the members shall be elected as committee chair by the Executive Committee.   In consultation with the Executive Committee, this committee will devise the goals and criteria for awarding scholarship monies to graduating students of Governor Livingston High School.  These criteria must be approved by the Executive Committee and follow any protocols and timelines established by Governor Livingston High School and the school district.

     

    SECTION 7.

     

    Hall of Fame Committee

     

    The Hall of Fame Committee shall consist of a minimum of five (5) members of The Association.  One of the members shall be elected as committee chair by the Executive Committee.  With Executive Committee approval, the Hall of Fame Chair may appoint others members of the school community to serve on this committee.  In consultation with the President, the Committee shall assist in develop the criteria and process for the establishment of a Governor Livingston Hall of Fame and recognition ceremony.

     

    SECTION 8.

     

    Finance Committee

     

    The Finance Committee shall consist of a minimum of three (3) members of The Association.  The Executive Committee Treasures shall chair the Finance Committee.  The Finance Committee shall be responsible for oversight of Association monies, the presentation of an annual budget, and the preparation for the auditing of The Association financial records.

     

    By-Law Eleven

     

    Disqualification or Removal

     

    SECTION 1.

     

    Removal of Executive Committee member, standing Committee member or general member

     

    Any member of this Corporation may be removed by 2/3 vote of the membership at any meeting of The Association upon any of the following grounds:

     

    (a)    Misconduct or behavior which might result in negative publicity of the organization:

    (b)   Conduct, which may tend to interfere with the accomplishment of the objectives set to be accomplished by the organization;

    (c)    Failure to perform duties of offices; and

    (d)   Violation of the rules, regulation, orders, or By-Laws of this organization or violating any contract by or with this organization.

     

    By-Law Twelve

     

    An Annual Meeting shall take place each year between November 15th and December 15th of each year as scheduled and communicated by the Executive Committee

     

    By-Law Thirteen

     

    The rules contained in Robert’s Rules of Order shall govern meetings of this Association in all cases to which they are applicable and in which they are not inconsistent with these By-Laws.

     

    By-Law Fourteen

     

    Amendments

     

    These By Laws may be amended at the Annual meeting of The Association or any Association meeting called for that purpose, by a majority of those present at such meetings, provided that written notice of said meeting shall have been sent to the active members at least thirty (30) days prior to date of meeting, which notice shall include the proposed amendment.

     

     

    All printing of the By-Laws must include the date of the ratification printed on each page which is to include the total number of pages.

     

    Know all men by these presents: That the undersigned Executive Committee President and Secretary do hereby that the above and foregoing By-Laws were duly adopted by the members of said Corporation as the By-Laws of said Corporation, on ____th_________ day of ____Oct.____ 19-- and that they do now constitute the By-Laws of said Corporation.

    _____________________ _________________

     

    Secretary Chair

     

    Seal

     

    Ratified